Students may ONLY receive a Pell Grant at one school at one time.  Students may transfer their Pell Grant between schools if they transfer schools.  Thus, a student who is attending Twin Rivers Adult School and American River College at the same time, must choose which school they wish to administer their Pell Grant.

Transferring to an Entirely Different Program

Students who transfer to a different program that does not share any of the same coursework.  (For example, transferring from the Medical Billing & Coding Program to the Heating, Ventilation, Air Conditioning / Refrigeration Program, for Pell Grant purposes, will be considered withdrawn from their first program, and newly enrolled in the second program.

Transferring to a Similar Program

In some circumstances, students who transfer from one program to another that share the same core courses, for Pell Grant purposes, may be considered to be in the new program from the time of original enrollment.   For instance, a student who was in the Certified Nurse Assistant with LVN Prep Program who had only taken Intro to Health Informatics and Medical Terminology, and who has decided to switch to the Medical Billing & Coding Program, may be considered enrolled in the Medical Billing & Coding Program for the entire length, due to the fact that Intro to Health Informatics and Medical Terminology are identical requirements for the Medical Billing & Coding Program.

Students who withdraw from a program, should follow the procedures listed in the Student Handbook, and are highly encouraged to talk with the Financial Aid office before making their decision.  As an alternative to withdrawal, the student may wish to request a Leave of Absence.

Federal Rules dictate that any student receiving a Pell Grant who withdraws from their program, must have a Return to Title IV (R2T4) calculation done.  This calculation will determine how much Pell Grant a student has received, and then will determine based upon Twin Rivers Adult School's Refund Policy, how much money the student may owe the school or the government.  Or, in some cases the student and/or school may receive a final Post-Withdrawal Disbursement.

A student's withdrawal date for the purpose of calculating repayment will be:

• The date the student provides notification in writing (drop card) to the Admissions and Records office of his/her intent to withdraw, or,
• The date posted by the instructor indicating the student's last date of attendance in class.

The Financial Aid Office will identify all students who completely withdraw. According to the day a student withdraws, the Financial Aid Office will calculate the part of the grant "earned" and the part of the grant that was "unearned". The Financial Aid Office will then calculate the amount of aid owed back according to the Federal Regulations.

NOTE: If students withdraws after 60% of the total hours of a program, they do not owe any repayment.

Students will be billed for the amount of Federal Aid they are required to repay. If a student fails to repay the debt due, the student will be reported to the Department of Education. Students owing a grant repayment are not eligible for any federal financial aid until the debt is repaid. This includes all schools.

If a student is dropped from the program due to behavior, insufficient attendance, or insufficient academic progress, the following process occurs to determine refund amounts:

1. The total hours of student attendance are calculated for the attendance period.
2. Pell payments are pro-rated based on the number of clock hours the student could have attended as of the official date of withdrawal.
3. An R2T4 Calculation is done to determine whether the student owes money, or will receive a final Post-Withdrawal Disbursement.